How to Backup Gmail Emails Automatically to External Hard Drive

 

With the passing of time, Gmail has become one of the important and mandatory email service applications in the field of organizations, examinations, businesses, etc. However, the question arises, is the crucial data of the user always secured within the Gmail profile? Many users faced issues of hacking or phishing, so it is suggested by the experts to backup Gmail emails to computer or hard drive or any other file format or email client to keep access to the important database. It becomes essential for the user to backup all Gmail emails with entire mailbox items to the computer as it contains the personal information that users’ can’t afford to lose. Now how to backup emails in Gmail? We will discuss the best recommended methods for backing up Gmail emails with all the attachments without any worries. We will be providing manual techniques as well as the automated Gmail backup Tool for better understanding of the migration process for the users.

There are various reasons for which users need to backup Gmail inbox and all the other mailbox items to the computer or desired file format. Let’s now understand some common reasons.

Reasons to Backup Gmail Emails to the Computer

Some of the common reasons to back up Gmail emails are listed below here for users to understand the need for backup requirements.

●     To avoid the risk of crucial data loss.

●     Really helpful when the user accidentally deleted the emails and wants to recover them.

●     Gmail accounts are more prone to hackers and the crucial data is at risk and can be lost instantly.

●     Users can easily access the backed up emails offline under the non-availability of internet connectivity.

●     Gmail offers 15GB free storage space, if it gets full then it becomes necessary for the user to backup Gmail emails to free up some space.

These are a few unavoidable reasons for Gmail backup and restore of accidentally deleted Gmail emails. Let’s move ahead now to different methods to backup Gmail inbox.

Also Read - Free Techniques to Recover Permanently Deleted Emails From Gmail

How to Backup Gmail Emails for Free Manually?

The manual techniques are free to perform Gmail cloud backup but also there are limitations using the conventional approach. We will discuss two manual techniques for migration purposes.

Method 1: Export Gmail Emails to PDF

1. Sign in to your Gmail account.
2. Click on the Gear icon.
3. Choose the settings option.
4. Go to the Labs section
5. Click on the enable option for Canned Responses.
6. Click on save changes.
7. Choose the email messages to convert.
8. Click on the new window icon.
9. Now go to the three dots option and choose the Print option.
10. Choose to save as a PDF.
11. Select the path to save resultant PDF.

Method 2: Use Google Takeout Feature

• Login to your Gmail account.
• Go to Manage accounts. 
• Select Data & Personalization.

• Click on Download your data.

• Click on the Deselect all option.

• Click on the Mail option to select the emails to download.

1. 1.    Choose to send download link via email under the delivery method.
2. 2.    Select the file format under the file type and size.
3. 3     Now mark the file size and click on create export.
4. 4.    Google Takeout will now start creating copies of the files from mail. The process might take a long time to complete.
5. 5.    The user will receive mail once the backup is done.

Drawbacks

1. ·         Lengthy and more time-consuming processes.
2. ·         Unable to save multiple emails.
3. ·         Good technical knowledge is required.
4. ·         There is a risk of data loss.

How to Backup Gmail Emails with Attachments Professionally?

Professional automated techniques are considered to be more reliable and quicker in comparison to the manual techniques to solve users’ query about “how to backup Google email”. There is no risk of data loss and no technical knowledge is required. It is always suggested to use a well-known and trusted software for better performance of migration. The DRS Gmail backup Tool can easily export Gmail emails to PST, EML, MSG, MBOX, HTML, PDF, Yahoo, Outlook, AOL, Thunderbird, etc. It also facilitates users with the date filter feature to exclude the unwanted Gmail emails. The users can even export the entire attachments such as contacts, PPTs, Calendars, etc. The software offers a smooth user-friendly interface which doesn’t require any technical expertise to run the tool. The demo Gmail backup software is free to export 50 emails to the computer or desired format.

Wrapping Up

We have discussed the best possible methods to backup Gmail emails for free to the computer or any other email client. At the end of this article, we can conclude that professional techniques of conversion are more reliable as compared to manual techniques. So it is highly suggested to choose the automated software for an effortless backing up process. To know more, stay connected with Nerd Teche site and remain updated.