Office 365 is a cloud-based membership that is structured with applications like PowerPoint, Word, Excel, Outlook, Access, Microsoft Teams, etc. The variety of the application depends on the plan a user has taken. There is also another version of office 365, which is on the free side but with restricted features. Office 365 is used in both the fields professional as well as in-home version. For official use, Office 365 Personal is recommended and Office 365 Home version for family use. But, there is always a common query asked by users of Office 365 that is; How to save email from office 365 email.
As the whole concept of office 365 is cloud-based, so it is required to have a copy of the important data on the Windows desktop. But there is very little information available to users as to how can they do it. So, to know the solution, a user can follow this blog where I am going to share two different methods through which a user can save office 365 email to desktop. And I hope after reading this blog, a user will get the knowledge for the same. The Nerd Teche has always taken care of the interest and benefit of its readers while delivering the blogs.
How to export email from office 365 - elaborated with steps
There are two different techniques available through which a user can perform the task either by Manual Method or Professional Method. A user can choose any of them depending upon the requirement.
Different types of Manual Methods to export email from office 365
Use HTML Format - to copy Office 365 emails to desktop follow the steps mentioned below ;
Get started with Office 365 profile.
Next, choose the email folder that you want to export
Now save the page on the desired location
From the save as type criteria, select Webpage and then click Save.
Now, a copy of your Office 365 is saved in HTML Format.
Use PDF Format - download office 365 emails in PDF Format is a little tricky process. Because there is no direct method through which a user can directly save the emails in PDF Format. For this, first, a user has to save the email in HTML format and then convert it to PDF Format. The steps to perform this procedure is mentioned below -
At the first time, a user needs to follow the above same steps to convert the emails into HTML and then gradually move forward with the below steps ;
Now, first, open MS Word.
Next, go to the File option and then click on Open.
Let the HTML File be loaded properly.
After file loading is completed. Click on Save As
Next, here choose type as PDF.
Click Save in the box
The file got saved in PDF Format.
Use PST Format - export email from office 365 to PST with these simple steps;
First, set up Office 365 account into Microsoft Outlook Operation.
Next, you have to choose the File Menu.
Now click on the Import-Export Option from the File Menu.
Now, click on the Export on File option from the dialog box.
Make sure to check the subfolder option box. Put a tick mark.
Here, choose on Finish Button.
Now, the copying process will start.
These are the 3 most frequently used manual processes to solve the query of ‘how can I save office 365 emails to my computer.’ A user can take help from any of the three, and follow the steps as described above to complete the task.
Professional Method of how to save emails from office 365 to hard drive
It is always a reliable and safer solution, to download office 365 emails with the help of any smart automated software. There are many options available in the market that claims to do the task efficiently. But, if you are also searching for such an application, and are not sure which would be the perfect match. Then I can suggest, to take service from DRS Office 365 Email Backup Software. This tool is very unique from others. It is designed with some additional features, such as the option to add custom folder names, mail and task filter option, etc. It also facilitates three different kinds of user needs of backup options like Mailbox, Archive, and Public Folder.
Summing Up
From this article, a user can choose any method to export mail from office 365, However, the manual method might not be suitable for every beginner or non-technical user. So, in that case, a user can refer to the other alternative easy method mentioned in the article and complete the backup process successfully.