Gmail is one of the most popular email clients as it provides you various premium features at free of cost. It keeps updating the software so that users experience minimum trouble in the email provider. Despite all these characteristics, most users are migrating toward the Outlook application.
MS Outlook is an email application that can manage multiple email clients. When it comes to features and performance, it is the best desktop-based application for email. Now, due to these advanced features, you can migrate your other email accounts to the Outlook application.
As there are several advantages to sync Outlook with Gmail, let us explore all of them.
Benefits of Outlook Gmail Synchronization
There are several benefits of adding your Gmail account to the Outlook application. You can use the exclusive features of MS Outlook without migrating your Gmail data to another email provider. Following are the most prominent advantages of synchronizing Gmail emails.
The first advantage of adding your Gmail account to the Outlook application is that you can avail the benefits of both the email providers. You do not need to migrate your email account to any other email provider.
If you use Gmail that later switches to Outlook application, Outlook Gmail Synchronization will be very helpful. You can easily migrate the data.
Considering security parameters, the Outlook application is more secure than Gmail email clients. Also, Outlook offers various encryption features to minimize data breaches.
All the above benefits lead users to add Gmail accounts to Outlook applications. So, let us learn how to sync Gmail to Outlook.
How to Sync Gmail with Outlook Application?
The procedure of syncing Gmail to Outlook has various steps. These steps are simple so that anyone can easily sync Gmail with Outlook. Follow the below steps.Step 1: Enable IMAP in Gmail
Go to the official website of Gmail and log in to your Gmail account.
Now, click on the Gear icon in the top right corner.
Select the See all settings option, and it will open the settings menu.
After that, choose the Forwarding and POP/IMAP tab.
- Opt for Enable IMAP option in the IMAP Access section.
At last, click on the Save Changes button to save all the changes you made.
Step 2: Generate a Third-Party App Password
Login to your Gmail account and click on the profile icon.
Now, click on the Manage Your Google Account button.
It will open your Google accounts page. Here, choose the Security tab.
- First, enable the Two-step verification option. Click on it.
Now, enter the password again and follow the further steps.
After enabling Two-step verification, click on the App-Password button.
You may need to re-enter your account password. Enter your password and click Next.
Select an app and device and then press the Generate button.
You will see a 16-digit code. It is the app password.
Copy the password and paste it to the Notepad. Save it for further use.
Step 3: Setting up Gmail Account to Outlook Application
Launch the MS Outlook application in your system.
Now, click on the File button and press the Add Account button.
It will open an Account setup page. Tick the Manual setup and additional server types option and press Next.
Tick the POP or IMAP option and click on the Next button.
Now, fill in the following details.
User Information
Your Name: Name that you want to display on the
Email Address: Your Gmail email address
Server Information
Account Type: IMAP
Incoming Mail Server: imap.gmail.com
Outgoing Mail Server (SMTP): smtp.gmail.com
Login Information
User Name: Your Gmail email address
Password: App password
After filling in all the details, click on the More settings button.
A new Windows will appear. Select the Advanced tab.
Incoming Server (IMAP) : 993
Type of Encryption Connection: SSL/TLS
Outgoing Server (SMTP): 465
Type of Encryption Connection: SSL/TLS
After filling in the above details, click on the OK button and press the Next button.
The application will test the connection between client and server. At last, your Gmail account will get added to Outlook.
The above procedure for Outlook Gmail Synchronization requires good knowledge of the related technical terms. Also, you have to be patient while performing this method. It is an effective procedure but time-consuming. It is advised to create a backup of your Gmail mailbox files because the chances of file corruption are high. You can use the following tool to take Gmail email backup.
Professional solution to Backup Gmail Email before Outlook Gmail Synchronization
DRS Gmail Backup tool is an advanced solution to create Gmail email backup. It offers various features to make the conversion fast and effective for the users. Using this tool, you can save your Gmail mailbox data in different file formats. Apart from all the features, the user interface of the software has been kept interactive so that every user can easily use the tool.
Conclusion
Adding Gmail to Outlook has various advantages but the procedure to add your Gmail account is quite complicated. You need to know the technical terms regarding the process. Despite that, the chances of file corruption will still be high. Therefore, the best advice is to create a backup of your Gmail emails before Outlook Gmail synchronization. DRS Gmail Backup tool is an advanced solution for saving the mailbox data to your system. You can use the tool whether you are a beginner or an expert user. The Nerd Teche is here to help readers with more informative blogs and technical information.